Anytime you deal with confidential or private information (Social security numbers, unlisted telephone numbers, health information, etc) you need to take steps to keep such information confidential. Some types of information, if released without the owner's consent carry legal penalties. If confidential information is also released without consent and then used for improper purposes like identity theft, the information owner may seek compensation from the organization that gave out the information.
The disclosures you see at the bottoms of emails to you are attempts to reduce the likelihood of improper use of information. They also provide the organization that sent it out with an argument that it did everything they could to stop any improper use. Although no lawyer can guarantee that type of disclaimer will have any actual legal defense value, it does make the clients/information owners feel better when they see it on emails. I recommend adding an email disclaimer to your email signature line. If your business does take confidential information like credit card numbers, SSNs, or anything else that you think should be private and save the information in an electronic form or if you transfer paper forms by electronic means, you should consider having a company information and retention policy drafted. Well written policies give lawyers arguments if anything ever did happen and former clients were looking at your company for accidentally releasing certain types of information. 5/31/2021 11:49:10 pm
Really useful information, recently we have seen a lot of problems with the security of personal data and with the lack of privacy. Thank you to the author for the article 8/19/2022 01:23:35 am
Email disclaimers have been all over for a long time, and for a good cause. Regardless of the ongoing debate on their legal usefulness and enforceability, legitimate teams yell for adding them into emails. Disclaimers instruct recipients about what they can and cannot do with the emails sent from your company. A modest request to let the sender know whenever the message was calculated for someone else will actually work. Thanks to that, you could e.g. educate that something is incorrect in your newsletter subscription list or even release a deal after actually misspelling your client’s email address. If you have a job to generate an email disclaimer or signature for your company and your mind went emptied, fear not. We are here to offer motivation. One of the most essential things to state in a good email disclaimer example is privacy. Simply speaking, it is to note that the message should be read only by the genuine recipient and that sharing its content is precisely forbidden. Remember that simply including such a disclaimer doesn’t guarantee the email won’t be shared or forwarded. If you’re sharing precisely confidential detail, it’s better to utilize mechanisms for example encryption. Comments are closed.
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AuthorChase Morinaka practices law in Portland, Oregon with a focus on Small Business Law,, Personal Injury, Estate Planning, and Elder Law. Archives
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